Medical Campus Staff - Job Aid

Once the box is received from the mailroom, open the box carefully to find the books and the invoice. In some cases, the box will not have an invoice and it will come in one of the other boxes from that group that you received. (Click the link to see an example).

The invoice should have all the books inside the box or if it's a group of enumerated boxes, the invoice should have all the books that belong to that group. (Click the link to see an example).

Once you get the original invoice, make sure that all the books in the invoice arrived, and then make a copy of the invoice. Put the original aside and write down the word copy and the date you received the box; you will need that later. (Click the link to see an example).

If the book has specific instructions they will have a note. Carla will provide you with a set of notes that you have to put inside of the book (if they have notes).
This will help to arrive and catalog the book in the right collection: Circulation, Reserves, Reference. (Click the link to see an example).

Now you will organize the books. With the copy of the invoice, you will gather all the books that are on the invoice and put them together placing the invoice inside of the first book on the top or inside of the book in case the invoice has just one book in it. These books will be sent to Susan or the person in charge of cataloging to process them and placed them on the shelf. You can ask part-time staff to help you with the entire arrival process. (Click the link to see an example).