Skip to Main Content

Alma Workflows

This guide will help you learn about all of the different workflows in Alma that are specific to Miami Dade College, Learning Resources.

OCLC WorldShare Login

 

Login to OCLC WorldShare

 

Need help or access? Contact aherna19@mdc.edu for assistance.

OCLC Worldshare ILL Guide Created in Collaboration with Christina Dillon & Patricia Gancedo

Shipping Update:

When choosing to fulfill a request, take into consideration that FedEx is no longer available as a shipping option for OCLC requests, regardless of TBLC affiliation*.

*FedEx is only available for UBorrow. If a TBLC member request does appear in OCLC, contact and instruct them to create an Alma UBorrow request in order to use FedEx.

Can You Supply?

To respond yes to a loan request:

  1. On the left navigation, under Lending Requests, click Can You Supply?.
  2. On the Can You Supply? screen, click the request ID or Title to display the request.
  3. In the request, review and confirm the information in the Request Details accordion.
    1. Select Search my library's online catalog, Primo will open in a new window and show you the results. It is recommended that if no results appear, search the catalog manually by title. 
    2. Review Borrowing Notes for any information that may impact ability to fulfill request.
    3. If you are able to supply the requested title, proceed with the following steps. 

OCLC dashboard

Note: To prevent additional responses to a request from other campuses, select Mark as Considering to move the request to a Considering folder which will indicate to others that the request is actively being worked on. This allows you to continue reviewing requests before fulfilling them.

  1. From the Apply constant data list at the top of the screen, select your constant data for loans. Please email aherna19@mdc.edu for any issues or discrepancies with constant data.
    •  Note: When a different Constant Data is applied to a request, the fields are overwritten and briefly highlighted in green as a visual indicator of the change.
  2. Review the information in the Borrowing Information accordion.
    •  Note: Take note of where item is being shipped. Destination will determine mailing label used, e.g. in-state = FedEx (Visit the TBLC website for more info on FedEx Shipping), out-of-state = OCLC shipping label (see below for further details).
  3. Review the information in the Lending Information accordion for accuracy according to your campus details.
  4. Complete Alma Checkout Procedures for ILL Lending Requests before proceeding to next steps.
  5. In the Request Details accordion, enter the Due Date provided in Alma.
  6. Enter a Local ID. The Local ID is the items' barcode number.
  7. At the top of the screen, click Save.
  8. Select printing options:
    1. For all requests, in-state and out-of-state, check Print Book Straps / Stickers.
    2. For more information, see OCLC Support's Printing page.
  9. To respond yes to the request, click Yes.

*For more information, visit OCLC WorldShare ILL, Lending Requests - Respond to Requests

Respond to a Renewal Request

On OCLC WorldShare

To respond to a renewal request:

  1. On the left navigation, under Lending Requests, click Renewal Requested.
  2. On the Renewal Requested screen, click the request ID or Title to display the request.
  3. In the request, review and confirm the information in the Request Details accordion. Note the Borrower's desired Due Date and Renewal Requested date (if applicable).
  4. If you are willing to grant the renewal, edit the Due Date to reflect the new due date you wish to give.
  5. Click an action:
    • Accept Renewal to accept the request
    • Deny Renewal to reject the request
    • Recall item to request the return of an item
  6. A confirmation message appears and the request appears on the left navigation under Received/In Use.

*For more information, visit OCLC WorldShare ILL, Lending Requests - Respond to Requests

On Alma

  1. Under Manage Patron Services, search for the relevant ILL MDC Campus User Account.
  2. Choose All loans option in Loan Display dropdown, locate the item you wish to renew.
  3. Next to the item, click on the ellipses and select Change Due Date from the list.
  4. Enter the date that corresponds with the date requested and entered in OCLC. Click Change Due Date to submit.

Note: for additional information on responding to requests, such as responding Yes to a copy request, responding No to requests as a lender, responding conditionally to a request, or recalling an item, see the OCLC Resource Sharing page: WorldShare ILL, Lending Requests - Respond to Requests.

Library Rate Mail

For complete printing information, see OCLC Support's Printing page.